10 Best AI To-Do List Apps & Task Managers in 2025

If you've ever struggled to stay on top of everything you need to do in a day, AI to-do list apps can be game-changers for your productivity. These intelligent task managers leverage artificial intelligence to help you organize, prioritize, and complete your tasks more efficiently.

With features like advanced task tracking, auto-scheduling, AI-driven prioritization, and smart suggestions, these tools ensure you always know what to work on next and how much time to allocate. However, finding the perfect to-do list tool can be challenging with so many options available.

That's why we've thoroughly tested the ten best AI apps designed to help you tackle your daily tasks with greater ease, regardless of your profession or personal needs. We've evaluated each tool based on user experience, AI capabilities, collaboration features, and overall value to help you make an informed choice.

Let's explore the top AI to-do list apps of 2025!

What Should You Look for in AI To-Do List Apps?

Everyone's needs and work patterns differ, so not all AI to-do list apps will work for you. When choosing from among the many options available, consider these key factors:

Optimize task management processes: The app should minimize onboarding time, allowing you to quickly start using it with easy, AI-automated setup processes.

Intuitive interface: Navigation and organization of tasks should be logical and efficient, enabling you to browse through the app and use it without confusion.

Third-party integrations: The tool should seamlessly integrate with other software in your daily workflow, such as Gmail, calendar apps, or messaging platforms.

Data management capabilities: Look for tools that help you track processes and gain insights on optimizing your workflow through regular updates or on-demand analytics.

Encryption and regulatory compliance: Your security and privacy must be protected, with clear information on how the app uses your activity data.

Collaboration features: If you work with others, the app should support easy task sharing, delegation, and progress tracking.

AI-powered assistance: The quality and usefulness of AI features vary widely between apps, so prioritize those with AI capabilities that match your specific needs.

10 Best AI To-Do List Apps to Use

1. DuoDo (Best for collaborative task management with friends and family)

DuoDo stands out as a unique AI task manager that transforms daily tasks into engaging social experiences. Unlike traditional to-do list apps that focus solely on individual productivity, DuoDo is designed for collaborative task management with friends, family, and partners.

DuoDo best features:

• AI-Assisted Task Creation: Simply describe your task in natural language, and DuoDo's AI will create properly structured tasks with appropriate deadlines.
• Multiple AI Roles: Add different AI personas to encourage you to start tasks and avoid procrastination, providing personalized motivation when you need it most.
• Friend Supervision: Create accountability teams where members can see each other's progress and provide encouragement, making task completion more engaging.
• Customizable Task Management: Support for flexible recurring tasks (weekly, daily, monthly) with options to prioritize important but non-urgent items.
• Progress Tracking: Share achievements, upload completion photos, and celebrate progress together, creating a social dimension to task completion.
• Clean, Ad-Free Interface: Minimalist design without distracting advertisements, helping you focus on what matters most—your tasks and goals.

DuoDo limitations:

• Currently doesn't offer Gantt charts or advanced project management features
• Limited enterprise-level team capabilities compared to some competitors

DuoDo pricing:

• Free: Core features with unlimited tasks
• Premium: $4.99/month for advanced AI features
• Family Plan: $9.99/month for up to 5 users

DuoDo ratings and reviews:

Users consistently praise DuoDo for its social accountability features and clean interface:

"DuoDo multi-person collaborative task tracking app is truly exceptional! Before, creating study plans with friends always fell apart without proper monitoring. With DuoDo, we create shared task trackers, keeping each other accountable and motivated, dramatically improving efficiency!" — App Store review

"Pages are clean and simple, no advertisements. The friend supervision feature creates great interactive accountability. ADHD lifesaver!" — App Store review

Try DuoDo for free →

2. ClickUp (Best comprehensive AI task management tool)

ClickUp is an all-in-one to-do list app with versatile project management, collaboration, and analytics features. Users can create multi-functional and detailed lists in any part of their Workspace using ClickUp's Online To-Do List, Tasks, Docs, or Notes.

ClickUp best features:

• ClickUp Brain: Automates the creation of tasks and subtasks, provides quick answers, and summarizes task details efficiently
• AI Notetaker: Automatically documents meetings on third-party apps like Zoom, Teams, and Google Meet
• Task prioritization: Based on factors like importance, urgency, or effort
• Multiple project views: Organize projects with lists, subtasks, and deadlines, and track progress with tools like Gantt charts or Kanban boards

ClickUp limitations:

• Not all features are currently available on the mobile app
• The extensive feature set can be overwhelming for new users

ClickUp pricing:

• Free Forever
• Unlimited: $7 per month per user
• Business: $12 per month per user
• Enterprise: Contact sales
• ClickUp Brain: Add to any paid plan for $7 per month per member

3. Motion (Best for creating adaptive workflows and automated task scheduling)

Motion is an AI assistant with dynamic scheduling capabilities. When users input tasks, deadlines, and meetings on the platform, its AI for time management automatically arranges schedules to ensure optimal working hours.

Motion best features:

• Dynamic rescheduling: Adapts to changes in real-time, recalibrating your day to fit everything in without manual adjustments
• Time blocking: Create daily or weekly tasks and block time on your calendar to get them done
• Detailed notes: Keep information about your to-do lists for easy access
• One-click rescheduling: Quickly adjust if a last-minute meeting or work emergency occurs

Motion limitations:

• Can't duplicate tasks instead of creating them from scratch
• No option to organize workspaces alphabetically or by manual reordering
• No free plan, only a free trial

Motion pricing:

• Individual: $34 per month
• Team: $20 per month per user

4. Taskade (Best for real-time workspace for tasks, notes, and video collaboration)

Taskade is an AI-powered note-taking app for creating content calendars, flow charts, project sprints, and SOPs, all within a single, intuitive interface. It offers up to 1 TB of file storage space.

Taskade best features:

• AI agents: Constantly evaluate task priorities and create dynamic connections between tasks in real-time
• Multiple visualization options: View lists in various formats including tables, boards, lists, mind maps, and calendars
• AI writing assistant: Brainstorm, outline, and plan tasks with AI support
• Seamless collaboration: Share work with teams, clients, and guests; chat and collaborate across web, mobile, and desktop

Taskade limitations:

• Lacks advanced options like adding images and videos or creating complex tables
• Formatting can be challenging if you're not familiar with Markdown-compatible editors

Taskade pricing:

• Free: $0
• Taskade Pro: $10 per month per user
• Taskade for Teams: $20 per month per user

5. TimeHero (Best for managing and automating team tasks with insights into productivity patterns)

TimeHero is a smart task-planning and management tool that schedules, manages, and automates daily work items, projects, and calendar events in one place. It automatically schedules tasks into calendars based on deadlines, priorities, and availability.

TimeHero best features:

• Productivity insights: Provides analytics on team productivity patterns, viewing capacity and assigning tasks easily
• Integrated time tracking: Start a timer from anywhere and multi-task throughout the day with detailed timesheets
• Workflow templates: Launch usual to-do lists quickly; link start and due dates with other activities
• Smart notifications: Alerts for upcoming deadlines, daily schedule changes, and task completions

TimeHero limitations:

• Cannot send programmed or automatic updates through email due to lack of coordinated contact list
• Users report difficulties locating tasks and subtasks at times

TimeHero pricing:

• Basic: $5 per user per month
• Professional: $12 per month per user
• Premium: $27 per month per user

6. Trello (Best for customizable to-do lists and task management using a Kanban board system)

Trello offers a user-friendly, visually appealing interface based on the Kanban system, where to-dos are represented as cards on a board. Users can record specific tasks on individual cards and customize them with due dates, attachments, and labels.

Trello best features:

• Timeline view: Keep track of all cards and their progress
• Automation: Run commands and set automated rules for almost any action on the platform
• Permission control: Manage content access and team members in real-time
• Task breakdown: Use the checklist feature to break down complex tasks within cards

Trello limitations:

• Recent policy update restricts collaboration to only ten members per board
• For complex projects, the card system can become difficult to manage

Trello pricing:

• Free: $0
• Standard: $6 per month per user
• Premium: $12.50 per month per user
• Enterprise: $17.50 per user per month (billed annually)

7. Asana (Best for streamlining task and project workflows in a visually intuitive interface)

Asana is recognized for its clean interface and robust AI features that help organize, track, and manage work efficiently. Users can assign tasks to team members with due dates, add comments or instructions, and attach files for context.

Asana best features:

• Multiple views: Switch between Kanban board, Gantt chart, list, calendar, or timeline views
• Task labeling: Add labels to to-do lists for sorting, filtering, and automatic reporting
• Templates: Create templates for common task types, from work requests to meeting action items
• AI summaries: Get overviews of portfolios, projects, or tasks to stay updated

Asana limitations:

• Limited notification customization options
• Lacks manual prioritization options for to-do list items

Asana pricing:

• Personal: $0
• Starter: $13.49 per month per user
• Advanced: $30.49 per month per user
• Enterprise: Custom pricing
• Enterprise+: Custom pricing

8. Monday.com (Best for workflow automation with a strong focus on usability and visual customization)

Monday.com offers a highly visual and flexible platform that adapts to various workflows and project types. Creating task lists is straightforward, with customizable templates or building from scratch, adding columns for statuses, deadlines, priority levels, and more.

Monday.com best features:

• Customizable dashboards: Various widgets including a To-Do List widget for adding and checking off tasks
• Automated notifications: Reminders when deadlines approach
• Flexible prioritization: Organize work based on upcoming due dates, current statuses, or custom criteria
• Multiple views: Track project progress through calendar, timeline, Gantt chart, or Kanban views

Monday.com limitations:

• Inability to automatically add multiple dashboards to a particular folder
• Limited granular control over permissions for guest users

Monday.com pricing:

• Free: $0
• Basic: $12 per month per seat
• Standard: $14 per month per seat
• Pro: $24 per month per seat
• Enterprise: Custom pricing

9. Notion AI (Best for a versatile all-in-one workspace with AI-enhanced writing and task organization)

Notion AI combines the versatility of Notion's all-in-one workspace with powerful AI capabilities. The AI assistant can help create to-do lists automatically from meeting notes, sales call recordings, and more.

Notion AI best features:

• AI-generated lists: Brainstorm list ideas or auto-populate to-do lists for specific tasks
• Multilingual support: Write and translate lists in Japanese, Spanish, German, and more
• Collaborative editing: Allow others to comment or suggest edits on lists
• Content autofill: Process hundreds of docs in minutes to develop lists, insights, and summaries

Notion AI limitations:

• No built-in reporting tool, limiting project tracking capabilities
• AI feature costs an additional $10 per month per user

Notion AI pricing:

• Free
• Plus: $12 per month per seat
• Business: $18 per month per seat
• Enterprise: Custom pricing

10. Trevor AI (Best for personal task management with AI time optimization)

Trevor AI is a smart daily planning assistant that helps organize tasks in a list with colorful labels and notes. It integrates with third-party software like Google Calendar and Todoist to synchronize appointments, meetings, and activities.

Trevor AI best features:

• Predictive AI: Accurately estimates task duration based on availability and past behavior
• Personalized suggestions: Receive actionable recommendations for improving daily plans via email
• Focus Mode: Concentrate on current tasks using a timer and note field
• Smart time-blocking: Optimize scheduling based on task importance and available time

Trevor AI limitations:

• Relies on cloud synchronization, limiting functionality without internet connection
• Advanced features require the paid plan

Trevor AI pricing:

• Free: $0
• Pro Plan: $3.99 per month

How to Choose the Right AI To-Do List App for You

With so many excellent options available, how do you select the right AI to-do list app for your specific needs? Consider these factors to make an informed decision:

1. Determine Your Primary Use Case

• Individual productivity: If you're primarily managing personal tasks, consider Trevor AI, Motion, or ClickUp
• Collaborative work with friends and family: DuoDo excels in this area with its supervision teams and social accountability features
• Professional team collaboration: ClickUp, Monday.com, or Asana offer robust team features
• Project management: If you need comprehensive project management capabilities, ClickUp or Asana would be better choices

2. Evaluate AI Capabilities

Different apps utilize AI in various ways. Consider which AI features would most benefit your workflow:

• Natural language processing: DuoDo and ClickUp offer excellent natural language task creation
• Smart scheduling: Motion and Trevor AI excel at optimizing your calendar
• AI writing assistance: Notion AI and Taskade provide strong content generation capabilities
• Personalized suggestions: DuoDo's multiple AI roles provide customized motivation based on your needs

3. Consider Integration Requirements

Your to-do list app should work seamlessly with your existing tools. Review each option's integration capabilities with:

• Calendar applications (Google Calendar, Apple Calendar, Outlook)
• Communication tools (Slack, Microsoft Teams, email)
• File storage solutions (Google Drive, Dropbox, OneDrive)
• Other productivity apps you regularly use

4. Assess User Interface and Experience

The best AI to-do list app is one you'll actually use consistently. Pay attention to:

• Clean design: DuoDo and Trevor AI offer minimalist interfaces that reduce distractions
• Multiple views: Asana, Monday.com, and ClickUp provide various ways to visualize your tasks
• Mobile experience: Ensure the app works well on your smartphone if you frequently manage tasks on the go
• Learning curve: Some more powerful tools like ClickUp may require more time to master

5. Budget Considerations

While many AI to-do list apps offer free versions, premium features often require payment:

• Free options: DuoDo, ClickUp, and Trello offer generous free tiers
• Budget-friendly premium: Trevor AI ($3.99/month) and DuoDo ($4.99/month) are affordable options
• Team pricing: Consider per-user costs for collaborative tools, which can add up quickly

Elevate Your Task Management with AI Assistance

A well-chosen AI-powered to-do list app can help you take charge of your tasks and achieve maximum productivity. The best options balance usability, intuitiveness, flexibility, security, and third-party integration so the tool works for you rather than the other way around.

Artificial intelligence is truly transforming productivity management. Regardless of your typical workday structure, these tools can help you save time and focus your energy on the tasks that matter most. AI to-do list apps optimize your workflow by intelligently prioritizing tasks, potentially giving you back hours of time every week.

For those looking to combine the power of AI with social accountability, DuoDo offers a unique approach that transforms task management from a solitary activity into a collaborative experience. By connecting with friends and family through shared goals and mutual encouragement, you can maintain motivation and make progress more consistently.

Whether you want to manage your individual work or coordinate with a team, there's an AI to-do list app that can scale to meet your needs. Explore these options and discover how artificial intelligence can revolutionize your approach to getting things done.

Try DuoDo for free today →